Running the week
Job management software for firms with crews out on jobs.
Set the week out on a board on Monday. The crew see where they are working on their phones, their hours come back in the same way, and the pay run, the CIS workings, the job costs and the invoices all come off the back of that one entry. No spreadsheets holding hands.
The idea
One entry on a Monday. Everything comes off it.
Most small firms run the week out of a group chat, a whiteboard and somebody’s memory. It works, right up until the evening it doesn’t: hours that never came in, a rate applied from memory, an invoice built from a text thread three weeks old.
This runs it instead. The board is filled in once, at the start of the week. From that one entry the crew know where they are working, the returns know what hours to expect, the pay run knows what to price, and the job costing knows where the labour went. Nothing is typed twice, which is another way of saying nothing gets the chance to disagree with itself.
What is in it
The week, from board to bank.
The allocation board
Who is on which job, day by day. Published to the crew’s phones, and a change tells the people it affects rather than relying on the group chat.
Hours in, off their phones
Each crew member files the day from where they stand, and a missing return shows up the same evening rather than surfacing on pay day.
Pay runs, CIS and PAYE side by side
The approved hours priced at each person’s rate, CIS deductions worked at the rate on record, statements produced. The full story is on its own page.
Job costing and margin
Labour lands on the job from the returns, costs land from suppliers, and each job shows what it recovered against what it cost while it is still running, not months after it finished.
Invoicing and who owes you
Sales invoices raised, receipts against them, and the ageing list that says who is late and by how much, sorted by the number that hurts.
Plant, vehicles and the pipeline
The vans, the machines and what is on finance, plus quotes out the door with won and lost against them. Modules switch on per company, so you run the parts you need and none you do not.
Found, not bought
One advert click in this market costs up to £171.
Software for trade businesses is one of the most expensive corners of Google advertising there is. This is what advertisers currently bid for a single click, one visit to their site, on the searches this page answers.
| The search | Cost of one click |
|---|---|
| job management software for trades | £171.17 |
| job management software | £122.63 |
| job scheduling software | £97.89 |
| electrician software | £94.20 |
| job sheet software | £79.82 |
Google Ads cost-per-click for the United Kingdom, pulled 28 August 2026.
Money spent bidding for clicks has to come back through subscriptions. We do not buy those clicks. You found this page through a search, the money goes into the product, and the price you are quoted is on the pricing page rather than recovered from an advertising bill.
Before you ring me
It fits how most small firms run. Check yours.
It fits if your people are paid hourly or on a day rate, CIS or PAYE or a mix, on a weekly, fortnightly, four weekly or monthly cycle. Your week can start any day, and what counts as a standard day is yours to set. That covers most firms with crews out on jobs.
It does not fit price work. If your people are paid per job done rather than for time on site, the pay run has nothing to price and this is the wrong tool. I would rather say that here than after you have sat through a demo.
Questions
Worth asking.
Does it file my CIS return for me?
No, and I will not pretend otherwise. It produces the CIS300 workings and the subcontractor statements, so what you or your accountant file is a copy job rather than a Sunday of spreadsheets. Filing stays with whoever files today. The same goes for payroll: PAYE payslips are recorded, not calculated, so your payroll arrangement stays exactly as it is.
What do the crew see on their phones?
Where they are working tomorrow, and a place to put their hours in at the end of the day, with a nudge in the evening if a return has not come in. That is deliberately all of it. No timesheets to print, no app training beyond showing them once, and nothing on their screen about money.
We do not run a Monday week. Does that matter?
No. Week start day, pay cycle, standard day hours and the gap between week end and pay day are all settings, per company. Weekly, fortnightly, four weekly and calendar monthly pay cycles are all handled, and people can be paid hourly or on a day rate, per person.
How long before we are running on it?
Weeks, not days, and that is on purpose. The first weeks run the system alongside whatever you do now, and you keep paying from your current process while the two are reconciled against each other. You choose the switch-over date after clean weeks, not before. A pay system that goes live on day one is how a crew member does not get paid on a Friday, and that is not a risk worth taking to save a fortnight.
Where does our data live?
In your company's own database, not in a shared pot with anyone else's. It is backed up daily, and holding your people's details makes me a data processor in law, so there is a written data processing agreement, not a handshake. Your data is yours: if you leave, you take it.
What does it cost?
From £2,500 to set up and from £250 a month, and the exact figure is quoted in writing once I have asked you a handful of questions about how you run: how many people, CIS or PAYE or both, and how your week actually works. Those answers change the number. The from-figures and what moves them are on the pricing page.
See it properly
Have a look at it running.
Ring me or send me a message and I will walk you through it on a demo company, on a screen, at a time that suits. Twenty minutes tells you whether it fits how you run. No slides and nobody chases you afterwards.